Access to medical records

Access To Personal Information Held About You

Under the Data Protection Act 1998, you have a right to access/view information we hold about you, and to have it amended or removed should it be inaccurate. If we do hold information about you we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

If you would like to make a ‘subject access request’, please contact the Practice Manager in writing. There may be a charge for this service.

Any changes to this notice will be published on our website and in a prominent area at the Practice.

We are registered as a data controller under the Data Protection Act 1998. The registration can be viewed online in the public register at:

How We Keep Your Personal Information Confidential

We are committed to protecting your privacy and will only use information collected lawfully in accordance with the Data Protection Act 1998 (which is overseen by the Information Commissioner’s Office), Human Rights Act, the Common Law Duty of Confidentiality, and the NHS Codes of Confidentiality and Security.

For further information please see the attached Patient Information Leaflet.

How We Use Your Health Details

Copies of the NHS Care Record Guarantee and NHS Constitution are also available for you to view here.

The Care Record Guarantee

The NHS Constitution for England 2013

Sharing Patient Data and How To Opt Out

How information about you helps the NHS to provide better care

Confidential information from your medical records can be used by the NHS to improve the services offered so we can provide the best possible care for everyone.

This information along with your postcode and NHS number but not your name, are sent to a secure system where it can be linked with other health information. This allows those planning NHS services or carrying out medical research to use information from different parts of the NHS in a way which does not identify you.

You have a choice. If you are happy for your information to be used in this way you do not have to do anything.

If you have any queries or concerns, please see the attached leaflet “How information about you helps us to provide better care” and the attached “Frequently Asked Questions for Patients”.

If after reading this information, you would like to prevent this happening, please complete the attached Objection form and return it to the surgery.

More information can be found here:

Care Data Patient Leaflet – Door to Door

Care Data Objection Form

Care Data FAQs for Patients

Overview of the Summary Care Record (SCR)

What is the SCR?

The SCR is an electronic patient summary containing key clinical information from the GP record that is accessible by authorised healthcare staff in an urgent or emergency situation. An SCR is optional – a patient can choose whether or not to have one. Furthermore, where a patient has an SCR it should only be accessed with permission from the patient except in exceptional circumstances, for example, emergency access if the patient is unconscious.

Content of the SCR

Every SCR is made up of the following core patient information:

  • Medications (Acute, Repeat and Discontinued Repeat)
  • Allergies
  • Adverse Reactions
  • How to opt out

If a patient wishes to have an SCR, they are not required to take action and one will be created for them.

If a patient does not want an SCR they are instructed to complete an opt out form which needs to be returned to their GP practice. The form is attached here:

Summary Care Record Opt Out Form

Further information can be found by visiting the SCR website at