Millbarn Medical Centre

01494 675303

Cookies and privacy policy

Millbarn Data Protection Policy

Please follow this link to access our primary care privacy notice

This Privacy Notice is held on the Buckinghamshire CCG Website.  Shortly the policy will be updated to include data being shared with Healthy.io for ACR Testing purposes however in the interim we would like to inform all patients of this change:

ACR project for patients with diabetes

The data is being processed for the purpose of delivery of a programme, sponsored by NHS Digital, to monitor urine for indications of chronic kidney disease (CKD) which is recommended to be undertaken annually for patients at risk of chronic kidney disease e.g., patients living with diabetes. The programme enables patients to test their kidney function from home. We will share your contact details with Healthy.io to enable them to contact you and confirm that you wish them to send you a test kit.  This will help identify patients at risk of kidney disease and help us agree any early interventions that can be put in place for the benefit of your care. Healthy.io will only use your data for the purposes of delivering their service to you. If you do not wish to receive a home test kit from Healthy.io we will continue to manage your care within the Practice. Healthy.io are required to hold data we send them in line with retention periods outlined in the Records Management code of Practice for Health and Social Care. Further information about this is available at: http://bit.ly/uACRtest.

If you would like to know the individual organisation we share your data with please ask the practice for an up to date copy of the Practice data flow map.

Digitisation of Paper Medical Records – Privacy Notice

The NHS Long Term plan published in 2019 requires the digitisation of all primary care paper medical records, commonly known as ‘Lloyd George’ records or ‘A4 medical records’

Having paper based medical records restricts the use of technology to provide ‘joined up’ services and therefore the current paper records will be transferred to a digital format and then destroyed.

This will involve the current patient paper medical records being scanned and then entered directly into a patient’s electronic medical record. This work will be completed by a third-party supplier, Iron Mountain UK plc, whose security standards have been reviewed by Buckinghamshire Clinical Commissioning Group.

We are required by Data Protection law to provide you with the following information about how we handle your information.

Data Controller contact details

 

Millbarn Medical Centre – (Website Homepage for contract address)

 

Data Protection Officer contact details

 

Dr Daniel Kinsey at Millbarn Medical Centre

 

Purpose of the processing

 

 

Transferring the current paper medical records into patients’ electronic medical records.

 

 

Lawful basis for processing

 

 

 

The following provisions of the General Data Protection Regulation permit us to digitise existing paper medical records:

Article 6(1)(e) – ‘processing is necessary…in the exercise of official authority vested in the controller…’’

Article 9(2)(h) – ‘processing is necessary for the purpose of preventative…medicine…the provision of health or social care or treatment or the management of health or social care systems and services…’

Recipient or categories of recipients of the processed data

 

The paper patient records will be shared with Iron Mountain UK plc, who will scan and digitise the current paper medical records before destroying them.

 

Right to access and correct

 

 

You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our ‘subject access request’ policy on the practice website and complete a subject access request form and submit it to Millbarn Medical Centre..

 

Retention period

 

 

 

GP medical records will be kept in line with the law and national guidance. Information on how long records can be kept can be found at:  https://www.nhsx.nhs.uk/information-governance/guidance/records-management-code/records-management-code-of-practice-2021/

or speak to the practice.

The paper medical records will be destroyed three months after they are transferred to an electronic format.

The practice holds medical records to provide medical treatment and advice and patients have a relationship with a GP in order for them to be provide health and care service to you. We therefore do not require your consent to transfer these papers records to an electronic format.

If you have any questions about this project, please contact Millbarn Medical Centre, 34 London End Beaconsfield, HP9 2JH.

 

Iron Mountain UK Plc

Ground Floor,

4 More London Riverside,

London

SE1 2AU

United Kingdom.

 

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